Customs Representation Terms & Conditions

Last updated: 23 March 2025

1. Scope of Services

This agreement governs customs representation and declaration services provided by Christian Grech C/O Clearance Hub, including:

• Preparation and submission of customs declarations
• Consultancy on customs procedures and documentation
• Communication with Maltese customs authorities on behalf of the Importer

Clearance Hub is a trading name of Christian Grech, operating as an independent customs consultant and customs declaration service provider registered under VAT number MT2713-1625.

2. Legal Framework

All customs declarations are processed in accordance with applicable European Union and Maltese legislation, including:

• Union Customs Code (Regulation (EU) No 952/2013)
• Customs Ordinance (Cap. 37)
• VAT Act (Cap. 406)
• Excise Duty Act (Cap. 382)

The Importer remains responsible for compliance with all applicable customs, VAT and excise requirements.

3. Direct Representation & Liability

Christian Grech C/O Clearance Hub acts as a Direct Representative of the Importer in accordance with Article 18 of the Union Customs Code.

The Importer remains fully responsible for the accuracy of all information supplied, including commodity codes, values and supporting documentation.

Classification suggestions, procedural guidance and customs-related advice provided by Clearance Hub are offered in good faith based on the information available at the time and do not constitute a guarantee of acceptance by Malta Customs or any other competent authority.

Clearance Hub accepts no liability arising from inaccurate, incomplete or misleading information supplied by the Importer, nor for decisions, assessments, classifications, valuations or requirements imposed by Malta Customs or any other competent authority.

4. Classification & Permits

The Importer is responsible for ensuring:

• Goods are correctly classified
• Required licences, permits and certificates are obtained
• Documentation is complete and accurate

5. Duties, VAT & Excise

All customs duties, import VAT and excise taxes remain the sole responsibility of the Importer.

6. Payments & Acceptance

Payment of duties, taxes or service fees shall constitute acceptance of these Terms & Conditions where no written objection has been raised prior to submission of the customs declaration.

7. Indemnity & Disclaimer

The Importer agrees to indemnify and hold harmless Christian Grech C/O Clearance Hub against losses, penalties, duties, taxes, interest, fines or legal consequences arising from information supplied by the Importer.

8. Data Confidentiality & Privacy

Information provided by the Importer shall be treated confidentially and processed in accordance with GDPR and applicable Maltese data protection legislation.

9. Force Majeure

Clearance Hub shall not be liable for delays or disruptions caused by circumstances beyond its reasonable control, including customs system outages, government actions, port closures or other force majeure events.

10. Dispute Resolution & Governing Law

These Terms & Conditions shall be governed by the laws of Malta. The parties shall attempt to resolve disputes amicably before commencing formal legal proceedings.

11. Acknowledgment & Agreement

By proceeding with services provided by Christian Grech C/O Clearance Hub, the Importer acknowledges and agrees to these Terms & Conditions.